The Medical Records Department collects, manages, protects and disseminates the health information of our patients.
We ensure the information is complete and accurate.
The Medical Records Department staff performs the following duties:
File clerks retrieve, assemble and analyze the medical records of patients discharged from the hospital, out-patient area or physician clinics.
Medical records are retrieved daily from all inpatient units, assembled in a specific order and analyzed for completeness and accuracy.
A birth certificate is completed for all infants born at Portage Health. The information is sent to the State of Michigan.
To obtain a copy of a birth certificate, please contact:
Houghton County Courthouse Houghton County Clerk Vital Statistics Department Mary Schoos 401 E. Houghton Avenue Houghton, Michigan 49931 (906) 482-1150 [phone]
Coders assign a numeric code to diagnostic and procedural data found in medical records. These codes allow us to retrieve data on specific diseases and analyze trends, and also are used in the billing process.
Commonly used codes:
Your medical records are the physical property of the healthcare facility that is responsible for its completion. However, the information contained in the record belongs to you. There may be several instances where you or another party may need access to your medical information. You may request a release of your information:
You or a representative may have access to this information with a properly completed, dated and signed release form.
How to request a release of your information:
Depending on the volume and the use of the medical record, there may be a charge. Charges are based on the state charging guidelines and consumer index.
To find specific information online regarding fee definition, please consider searching for "medical record access fees" on www.michigan.gov
You have the rights regarding the health information we maintain about you. You have the right to:
If you have any questions, please contact:
Medical Records Department500 Campus Drive Hancock, MI 49930
Phone: (906) 483-1556Fax: (906) 483-1536Email: firstname.lastname@example.org
Hours: Monday-Friday: 8 a.m.-5 p.m.
500 Campus DriveHancock, MI 49930(906) 483-1000
921 W. Sharon AvenueHoughton, MI 49931(906) 483-1777
945 Ninth StreetLake Linden, MI 49945(906) 483-1030
751 S. Seventh StreetOntonagon, MI 49953(906) 884-4120
600 MacInnes DriveHoughton, MI 49931(906) 483-1860